What must be included in the records maintained after an on-site review?

The requirement to include a reconciliation of orders with commitments and search results in the records maintained after an on-site review is crucial for ensuring accuracy and accountability in title insurance transactions. This reconciliation serves as a verification process that confirms that all orders processed correspond with the commitments made by the title insurer and the search results obtained. It helps to identify any discrepancies or omissions, which is essential for maintaining the integrity of title records and ensuring that clients receive accurate and reliable information regarding their property titles.

By maintaining these records, the title insurance producer can demonstrate compliance with regulatory standards and provide evidence of the due diligence performed during the title examination process. This practice not only protects the interests of clients but also mitigates risk for the title insurance company, as it ensures that any issues are addressed promptly and properly documented. Accurate reconciliation also assists in improving operational efficiency and maintaining a high standard of service in the title insurance industry.